An Appointment Letter is a legally binding document that confirms that an organization has offered a position to an employee and they have accepted the terms and conditions as mentioned in exchange for a salary. The appointment letter goes into extensive detail of what is expected from the new employee and the task they will perform in the company.
An appointment letter must state clearly the key components of the employee’s job. It should not contain any errors or contradictions in it. This letter ultimately serves as a legal enforceable contract and it is important to have the company’s terms and condition for employment. It must state what is expected of the employee, how many hours they must work, sick days and salary.
An appointment letter should always be written on a company’s letter head complete with their logo centered at the top of the document. It should also contain the contact information of the person writing the letter. At the top it should be dated and include a reference number for easy identification. It should include the potential employee’s address that they used on the application process. The letter should close with the person responsible for appointing the employee.